Barcode Registration in India
Barcodes give your products a global identity and ensure compliance with GS1 standards, enhancing trust and market accessibility. At Tax Pal Solutions, we make barcode registration fast, reliable, and hassle-free, helping your business scale seamlessly.
Key Advantages of Barcode Registration
- Unique Product Identity: Each product receives a distinct barcode, avoiding duplication.
- Global Recognition: GS1-compliant barcodes are accepted worldwide.
- Improved Product Tracking: Efficient inventory and supply chain management.
- Faster Retail and E-commerce Integration: Easier onboarding with marketplaces and stores.
- Quick Documentation Support: Smooth approval process with expert guidance.
What is Barcode Registration?
Barcode registration is the process of obtaining a unique barcode for your products through an authorized agency. In India, barcodes are issued by GS1 India, part of the global GS1 network, which ensures uniformity and worldwide recognition.
- Purpose: Identifies products uniquely for retail, logistics, and e-commerce.
- Benefit: Streamlines supply chains, reduces errors, and strengthens brand authenticity.
Is Barcode Registration Mandatory in India?
- Not legally compulsory.
- Essential for businesses aiming for retail, e-commerce, and export markets.
- Enhances product acceptance and market credibility.
Benefits for Indian Businesses
1. Operational Efficiency
- Streamlined inventory & supply chain
- Faster billing and checkout
- Accurate shipping and invoicing
- Reduced operational costs
2. Market Access & Growth
- Supports international exports
- Facilitates government tenders
- Enables retail and e-commerce scaling
- Simplifies sales analysis and planning
3. Brand Protection & Credibility
- Builds consumer trust
- Prevents counterfeiting
- Simplifies warranty and returns
4. Customer Experience
- Faster transactions
- Accurate product info
- Better customer satisfaction
Types of Barcodes Commonly Used in India
| Category |
Barcode Type |
Usage |
| Retail |
EAN-13, UPC-A |
Consumer products for global sales |
| Packaging/Logistics |
ITF-14, GS1-128 |
Outer cartons, bulk items, supply chain tracking |
| Pharma/Food |
DataBar, Data Matrix, SSCC |
Pharmaceuticals, fresh food, shipment tracking |
| Modern Barcodes |
QR Codes |
Payments, consumer engagement, inventory tracking |
| Specialized |
EAN-8, ISBN, ISSN, Code 39/128 |
Small products, books, periodicals, internal tracking |
What is GS1 India?
GS1 India is the authorized body issuing barcodes in India. They provide:
- Global Standard Compliance
- Unique GTINs for products
- Data management tools
- Industry-wide adoption across FMCG, pharma, and logistics
Eligibility for Barcode Registration
| Eligibility Criteria |
Details |
| Business Entity |
Proprietorship, Partnership, LLP, or Private/Public Company |
| GST Registration |
Recommended but not mandatory |
| PAN Card |
Required for identity verification |
| Product Range |
Products/SKUs needing unique identification |
| Authorized Contact |
Valid email, phone, and official address |
| Compliance |
Must follow GS1 India rules |
Barcode Registration Process
- Visit GS1 India Website – Only official portal for barcodes.
- Choose Barcode Plan – Based on product quantity and turnover.
- Fill Application Form – Enter company and product details.
- Upload Required Documents – Ensure clarity and accuracy.
- Make Payment – Fees vary by plan and subscription period.
- Verification & Allotment – Receive unique GS1 prefix and generate barcodes.
Required Documents
| Document Name |
Purpose |
| PAN Card |
Identity verification |
| Audited Balance Sheet |
Confirm annual turnover |
| Letter of Request |
Formal barcode application |
| Business Proof |
GST/VAT, MOA, AOA depending on entity |
| Cancelled Cheque |
Bank account verification |
| GST Certificate |
Tax registration proof |
| Udyam MSME Registration |
Optional benefits and faster processing |
| FSSAI License |
For food-related products |
| Product List |
Generate GTINs for each item |
| Brand/Trademark Certificate |
Optional, prevents counterfeiting |
| Authorized Signatory ID |
Applicant identity verification |
Barcode Registration Fees
| Fee Type |
Amount (Indicative) |
Description |
| One-time Joining Fee |
₹7,500 – ₹75,000 |
Non-refundable initial registration |
| Annual Subscription |
₹2,500 – ₹25,000/year |
Maintains barcode allocation |
| Security Deposit |
₹11,800 |
Refundable after compliance |
| Barcode Image Fee |
₹2/image (optional) |
High-resolution barcode images |
| GST |
18% |
Applicable as per tax laws |
Validity & Renewal
- Subscription valid for 1, 2, 3, 5, or 10 years.
- Renewal ensures continued access to DataKart and barcode services.
- Process: Check renewal fees → Pay online → Confirm payment → Maintain uninterrupted barcode usage.
Common Mistakes to Avoid
- Wrong barcode package selection
- Incorrect turnover declaration
- Incomplete or invalid documents
- Skipping Letter of Request
- Incorrect product/brand info
- Not planning renewal period
- Using non-GS1 barcodes
- Poor barcode image quality
- Incorrect packaging placement
Barcode Registration Certificate
- Official proof of GS1-compliant product barcodes
- Digital certificate downloadable from GS1 India portal
- Ensures universal recognition and retail acceptance
How to Check Barcode Status Online?
- Visit GS1 India website
- Click Track Registration Status
- Enter registration number and details
- Get real-time updates on barcode application
