Change in Registered Office of a Company
Expert Guidance for a Seamless Transition
Ensure a smooth change in your company's registered office with Tax Pal Solutions. Our experts provide end-to-end support, tailored to your business structure and legal requirements.
- Full support from start to finish
- Guidance on board resolutions and documentation
- Expert review of jurisdiction and compliance impact
- Coordination with ROC and professionals
- Timely updates to maintain business continuity
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Overview of Registered Office Change
Changing the registered office of a company is a legal update of the primary address recorded with the Registrar of Companies (ROC). It is more than relocating physically; compliance with the Companies Act, 2013, is essential.
- Ensures legal recognition at the new address
- Keeps statutory communications uninterrupted
- Maintains compliance with MCA regulations
Key Reasons for Changing Registered Office
- Business Expansion: Need for larger or strategically located office
- Cost Reduction: Shift to lower rent or operational costs
- Better Accessibility: Improved connectivity for clients, suppliers, or employees
- Strategic Location: Closer to target market, talent pool, or industry hubs
- Consolidation: Mergers or acquisitions may require centralizing offices
- Regulatory Compliance: Changes in legal requirements may necessitate relocation
Key Scenarios for Office Change
| Scenario | Description | Approvals Required | Forms to File | Time Limit | Authority |
|---|---|---|---|---|---|
| 1. Within Same City/Town/Village | Local relocation within the same municipality | Board Resolution | Form INC-22 | 30 days | ROC |
| 2. City to City within Same State & ROC | Move under same ROC jurisdiction | Board + Shareholders' Special Resolution | Form MGT-14 + Form INC-22 | 30 days | ROC |
| 3. One ROC to Another within Same State | Different ROC jurisdiction in same state | Board + Shareholders' Special Resolution + RD Approval | Form MGT-14 + Form INC-23 + Form INC-28 + Form INC-22 | ~2-3 months | ROC + RD |
| 4. State to State in India | Cross-state relocation | Board + Shareholders' Special Resolution + RD Approval + MOA Alteration | Form MGT-14 + Form INC-23 + Form INC-28 + Form INC-22 + Form INC-27 | ~2-3 months | ROC + RD + State Govt |
| 5. India to Outside India | Foreign relocation (rare, regulated) | RBI, MCA, FEMA compliance | Case-specific | Varies | MCA + RBI + FEMA |
Compliances After ROC Approval
Once ROC approves the office change, the company must:
- Update company stationery, letterheads, invoices, and website
- Update statutory registers (members, directors, etc.)
- Notify authorities: GST, Income Tax, banks, PF, ESI, licenses
- Display new address physically at the office
- Update bank account records
How to Track Your Application
Step 1: Visit the MCA Portal
Step 2: Click on “Track Application Status” under MCA Services
Step 3: Enter your Service Request Number (SRN)
Step 4: Fill the Captcha code
Step 5: Click “Submit” to view status
Application Status Options:
- Pending: ROC reviewing your application
- Approved: Office change completed successfully
- Rejected: Issues to address, comments provided by ROC
- Query Raised: Additional documents or clarifications required
Take action based on the status to ensure smooth post-approval processes.
Change of Registered Office Certificate
After approval, ROC issues the Change of Registered Office Certificate, which serves as official proof of your company’s new address.
- Available for download via MCA portal
- Access under “View Public Documents” for your company
Certification
